Avoiding the Pitfalls of Holding a Board Meeting Online

With the pandemic forcing companies to alter their working practices remote work and virtual board meetings seem to be a reality. The flexibility of a digital meeting allows for attendees to attend without having to think about the travel restrictions or quarantine period in addition to reducing costs from flights and hotels.

Online meetings are easy to set up and have become more frequent for mission-driven companies that want to keep their communications open despite the COVID-19 crisis. But, it’s essential to be aware of the risks that are associated with online meetings so you can avoid them wikipedia reference itcounts.org.uk and ensure that your online board meetings are as effective as possible.

The software platform that you use to host your hybrid or virtual meetings is of paramount importance. Choose a platform that has a Waiting Room feature that shields your meeting from non-authorized participants and only allows only those who are invited by the host or co-host. Provide training for your board members to help them get familiar with the technology and understand how to use it correctly.

Encourage your board members to make use of a headset, or speakerphone for the duration of the meeting. They should also tidy your office to ensure that it looks camera-ready and free of personal images and other distracting objects. Also remind that they sit in a chair rather than sleeping on their couch to help to appear more professional and professional at the time of the meeting. Encourage them to speak up at the beginning of the session so that everyone can hear and the meeting starts off on positive note.