How to Conduct Effective Governance Online Meetings

Governance Online Meetings are a great option to make decisions that impact the entire company. But, they’re not a replacement for face-to face meetings. For legally binding decisions, governing board members and shareholders must be physically present.

Virtual meetings should be conducted in a way that is as close as the real-world experience as is feasible. Participants should be prepared for the meeting, study any materials that are in advance and be punctual. They should also interact with one the same way as they would during an in-person meeting.

The best method to accomplish this is to have a meeting agenda that is sent Board Meeting to all participants ahead of time and give a specific timeframe for each item on the agenda. This will ensure that discussions stay on track and will prevent the meeting from running over the time limit. The presiding officer can also encourage participants to send messages or raise their hands at any time they wish to participate. This will enable participants to express their opinions without interrupting other participants and prevent them from feeling isolated from the rest of the group.

The officer in charge of the meeting can encourage the use the mute button. This can help reduce any background noises, such as children’s crying, dogs barking or the doorbell ringing. It is also recommended that they check in with attendees frequently to ensure they are able to participate. Finally, they must ensure that minutes are taken of the meeting and that all important decisions or actions are recorded.